Office Search Checklist for HR and Office Managers
Finding the right office space in Malta isn’t just about square meters and rental prices, it’s about creating a workplace where your team actually wants to be. Whether you’re scaling a recruitment firm, moving your iGaming business, or setting up your fintech startup in Malta, the right office can boost culture, productivity, and even talent retention.
So, if you’re the HR manager or office lead tasked with finding your next HQ, here’s your go-to office search checklist: from browsing listings to signing the lease.
Office Leasing Malta Checklist for HR & Office Managers
Use this simple, practical office search checklist to help you stay organised while viewing and comparing commercial properties for rent in Malta. Whether you’re handling relocation, expansion, or a first-time lease, this guide will help you ask the right questions and avoid hidden surprises.
Before You Start Browsing For a New Office:
☐ Define team size now and 1–2 years from now
☐ Choose preferred areas (e.g., Sliema, St Julians, Gzira, Mriehel, Birkirkara)
☐ Prioritise accessibility (parking, buses, nearby amenities)
During Viewings:
☐ Check natural light and ventilation, confirm condition of air-conditioning, lifts
☐ Assess noise levels, construction sites, busy roads during working hours
☐ Imagine team workflows (meetings, breakouts, quiet zones)
☐ Ask about shared amenities (terraces, reception, parking, kitchen area)
☐ Test Wi-Fi/network availability or ask about infrastructure
Lease Agreement Checklist:
☐ Clarify price per square meter (net vs. gross rent)
☐ Understand what’s included: utilities, cleaning fees, internet, insurance, etc.
☐ Review lease duration, renewal terms & exit clauses
☐ Ask about repair responsibilities and maintenance fees
☐ Confirm permissions (branding signage, internal changes)
☐ Check for service charges or annual cost increases
☐ Confirm agency fee, deposit, rent payments
Post-Viewing Comparison:
☐ Create a side-by-side comparison doc of top 3 choices
☐ Consider potential for scaling up or adapting the layout
☐ Ask your team for feedback if applicable
☐ Revisit at a different time of day if unsure about traffic or noise
☐ Don’t rush—ask follow-up questions before committing
Choosing the right commercial property for rent in Malta is a strategic decision that impacts hiring, culture, and retention. The best office is the one your people love coming to, that gives you room to grow, and that won’t surprise you with hidden costs later.
So go ahead—browse listings available, book a viewing, ask all the “boring” questions, and imagine how the space will work for your actual humans, not just your brand.